Policies and Procedures
Article I. Dental Program Policies and Procedures
Article II. Organizational Chart
Article III. Dental Program Summary
Article IV. Documentation
Section B: Human Resources
Article I. Definitions
Article II. Employment
Section 2.01 Appointment and Promotionof faculty
Section 2.02 Employment contract of Non- Saudis
Section 2.03 Part-time employment
Section 2.04 Cancellation
Section 2.05 Renewal
Section 2.06 Termination
Article III. Duties
Section 3.01 Discipline
Article IV. Regular working hours
Section 4.01 Absenteeism
Section 4.02 Tardiness
Article V. Salaries, allowances and compensations
Section 5.01 Faculty members, lecturers, language teachers and assistants
Section 5.02 Doctors
Section 5.03 Engineers
Section 5.04 Researchers and their assistants and technicians
Section 5.05 Administrators and clerical
Section 5.06 Assistant technicians and craftsmen
Section 5.07 Workers in specialized areas
Section 5.08 Part time workers
Article VI. Vacations/ Leaves
Section 6.01 Specific policies governing the college of dentistry
Section 6.02 Regular vacation time and extensions
Section 6.03 National Holidays:
Section 6.04 Emergency Leave
Section 6.05 Sick leave and conditions that apply
Section 6.06 Companion leave:
Section 6.07 Study leave and conditions that apply
Section 6.08 Unpaid leave
Section 6.09 Sabbatical Leave
Section 6.10 Maternity or child care leave and conditions that apply
Section 6.11 Death of husband leave
Section 6.12 Procedures for applying for vacation/leave
Section 6.13 Extended duties or services
Part C: Clinical Services
Article VII. Definitions
Section 7.01 Students Clinic
Section 7.02 Interns Clinic
Section 7.03 Specialist Clinic
Section 7.04 Oral and Maxillofacial Surgery & Diagnostic Sciences (MDS) Clinic
Section 7.05 Prosthodontic (SDS) Clinic
Section 7.06 Restorative Dentistry (RDS) Clinic
Section 7.07 Pedodontic Clinic
Section 7.08 Periodontic Clinic
Section 7.09 Orthodontic Clinic
Section 7.10 University Staff Clinic (USC)
Section 7.11 Isolation Clinic (Controlled Rooms)
Section 7.12 Hygienist Clinic
Section 7.13 Implant Operating Room Clinic
Section 7.14 Registration, Appointments and Records Division (RARD)
Section 7.15 Central Supplies and Sterilization Division (CSSD)
Section 7.16 Dental Radiology Division
Section 7.17 Dental Auxillary Services Department (DASD)
Article VIII.General Clinical Operations
Section 8.01 General Clinical Guidelines- Food and Drink in clinics
Section 8.02 General Clinical Guidelines- Supervision of children
Section 8.03 General Treatment Guidelines- Best interest of patient
Section 8.04 General Treatment Guidelines- Preparatory Communication
Section 8.05 General Treatment Guidelines- Case Presentation
Section 8.06 General Treatment Guidelines- Maximizing oral health care
Section 8.07 General Treatment Guidelines- Prevention & maintenance in treatment plan.
Section 8.08 General Treatment Guidelines- Informed consent
Section 8.09 General Treatment Guidelines- Faculty approval
Section 8.10 General Treatment Guidelines- Treatment supervision
Section 8.11 General Treatment Guidelines- Conservative Treatment
Section 8.12 General Treatment Guidelines- Patient Medication
Section 8.13 General Treatment Guidelines- Record of treatment
Section 8.14 General Treatment Guidelines- Completion of care maintenance
Section 8.15 Professional attitude towards patients- Greeting Patient
Section 8.16 Professional attitude towards patients- Courtesy to patient.
Section 8.17 Professional attitude towards patient- Respect of patients.
Section 8.18 Professional attitude towards patient- Respect of culture.
Section 8.19 Professional attitude towards patient- Instructing Patients
Section 8.20 Professional attitude towards patient- Self control.
Section 8.21 Professional attitude towards patient- Achieving college goals.
Section 8.22 Patient Information Policy- Patient Information Packet
Section 8.23 Patient Information Policy- Informed consent of adults
Section 8.24 Patient Information Policy- Informed consent of minors
Section 8.25 Patient Information Policy-Provision of information for decision making
Section 8.26 Patient Information Policy- Patient Privacy & Confidentiality
Section 8.27 Clinical Ethics- Adherence to ethical standards
Section 8.28 Clinical Ethics- Non-discrimination of patients.
Section 8.29 Clinical Ethics- Upholding standards of the dental profession.
Section 8.30 Dentists Rights- Refusal to treat patient
Section 8.31 Dentists Rights- Referral of patient
Section 8.32 Dentists Rights- Consultation
Section 8.33 Patients Rights- Humanitarian Rights
Section 8.34 Patient Rights- Consultation or second opinion
Section 8.35 Patient Rights- Patient Responsibility
Section 8.36 Clinical Research- Ethical Approval
Section 8.37 Clinical Research- Patient consent
Section 8.38 Clinical Research- Procedure documentation.
Section 8.39 Clinical Research- Notification of Clinics.
Section 8.40 Clinical Research- Notification of Administration.
Section 8.41 Clinical Research- Documents required.
Section 8.42 Clinical Research- Record & Document control
Section 8.43 Patient Records- Physical Protection
Section 8.44 Patient Records- Confidentiality.
Section 8.45 Working Hours- Normal working hours
Section 8.46 Working Hours- Summer working hours
Section 8.47 Working Hours- Ramadan working hours
Section 8.48 Dress Code- Clinical Attire
Section 8.49 Dress Code- For Instruments Processing
Article IX. Patient Registration and appointments
Section 9.01 Patient Booking- General Guidelines
Section 9.02 Patient Booking- Eligibility
Section 9.03 Patient Booking- Patient agreement
Section 9.04 Patient Booking-Types of Files
Section 9.05 Patient Booking-Patient screening
Section 9.06 Patient Booking- Documents Required
Section 9.07 Patient Booking- Opening a patient file
Section 9.08 Patient Booking- Designating cases to clinics
Section 9.09 Patient Booking-Registering an appointment for primary care clinics
Section 9.10 Patient Booking-Appointments in Primary Clinics
Section 9.11 Patient Booking-Registering an appointment for student clinics
Section 9.12 Patient Booking-Registering an appointment for specialist and faculty clinics
Section 9.13 Patient Booking-Patient Transfer
Section 9.14 Patient Booking-Late Patient
Section 9.15 Patient Booking-Failure to Come
Section 9.16 Patient Booking-Special Booking for Students and Faculty Members
Section 9.17 Patient Booking-Medical Reports
Article X. Dental Radiology
Section 10.01 Radiographic Safety- Safety standards and protocols
Section 10.02 Radiographic Safety- Safety of Patients exposed to radiographs
Section 10.03 Radiographic Safety- Pregnant Patients
Section 10.04 Radiographic Safety- Safety of Radiography technicians
Section 10.05 Radiographic Safety- Pregnant Radiograph technicians
Section 10.06 Radiographic Safety- Equipment Periodic Checkups
Section 10.07 Radiographic Safety- Darkroom Periodic Checkups
Section 10.08 Radiographic Procedure- Making Radiographs
Section 10.09 Radiographic Procedure- Cone Beam Computerized Tomography (CBCT)
Section 10.10 Radiographic Procedure- Sialography
Article XI. Infection Control
Section 11.01 Infection Control-General Policies
Section 11.02 Infection Control- Knowledge of IC Policies
Section 11.03 Infection Control- Responsibility of Clinicians
Section 11.04 Infection Control- Responsibility of Dental Assistance
Section 11.05 Infection Control- Monitoring on IC Adherence
Section 11.06 Infection Control- Non-compliance
Section 11.07 Infection Control-Labeling of Hazardous Chemicals
Section 11.08 Infection Control-Vaccination Policy for Workers in the Clinic
Section 11.09 Infection Control- IC when making Radiographs
Section 11.10 Infection Control-Vaccination Policy for Workers in the Clinic
Section 11.11 Infection Control when Making Dental Radiographs
Article XII. Emergencies in the dental clinic
Section 12.01 Emergencies-Premedication
Section 12.02 Emergencies-Needle Stick and Sharp Object Injury
Section 12.03 Emergencies-Basic Life Support Training
Section 12.04 Emergencies-Medical Emergency
Section 12.05 Emergencies-Risk Assessment of a Medical Emergency
Section 12.06 Emergencies-Medically compromised or handicapped patients
Section 12.07 Emergencies-Drugs Needed to Manage Medical Emergencies
Section 12.08 Emergencies-Equipment Needed to Deal with a Medical Emergency
Section 12.09 Emergencies-Management of Medical Emergencies in Dental Practice
Article XIII.Instrument Requests and sterilization
Section 13.01 Instrument & Material Requests and Returns
Section 13.02 Receipt, Decontamination and Disinfection of Reusable Items
Section 13.03 Instrument Cleaning
Section 13.04 Instrument Processing
Section 13.05 Assembly, Wrapping and Instrument Sterilization
Section 13.06 Autoclave Loading and Unloading of Instruments
Section 13.07 Sterile Pack Storage
Section 13.08 Monitoring Steam Autoclaves
Section 13.09 Cleaning Procedures for Sterilizers (Autoclaves)
Section 13.10 Sterilizer Failure Recall
Section 13.11 Recall of Sterilized Instruments
Section 13.12 Disposal of Medical Waste in Dental Clinics and Offices
Part D: Laboratory, Safety and Maintenance
Article XIV. Definitions
Section 14.01 Production Labs
Section 14.02 Student Labs
Section 14.03 Preparatory section
Section 14.04 Fixed restoration section
Section 14.05 Removable restoration section
Section 14.06 Chrome cobalt section
Section 14.07 Orthodontic section
Article XV. Dental Laboratory Policy
Section 15.01 Working Hours of Production Labs
Section 15.02 Reception of cases
Section 15.03 General Policies of lab
Section 15.04 Policies of Preparatory section
Section 15.05 Alginate Impressions
Section 15.06 Shade Taking
Section 15.07 Die Trimming
Section 15.08 Glazing
Section 15.09 Noble Metal Alloy
Section 15.10 Work done for Standard cases
Section 15.11 Work done for Specific systems
Section 15.12 Work done for Implant cases
Section 15.13 Work done by Removable restoration section
Section 15.14 Work done by Chrome cobalt section
Section 15.15 Work done by Orthodontic section
Article XVI. Students' laboratory
Section 16.01 Working hours of Student Laboratories
Section 16.02 Issuance of Student materials
Section 16.03 Preparation of Course Materials
Section 16.04 Cleanliness and Maintenance
Article XVII. Histopathology Laboratory Policy (CDRC)
Section 17.01 Receiving of biopsy case
Section 17.02 Requesting chemicals and reagents
Section 17.03 Machines and equipments maintenance
Article XVIII. Electron Microscope Laboratory Policy
Section 18.01 Reception of cases
Section 18.02 Photographing specimens
Section 18.03 Work done by the Electron Microscope section
Section 18.04 Mounting of Specimens
Section 18.05 Fees for the Scanning Electron Microscope
Section 18.06 Purchases for the Scanning Electron Microscope Section
Article XIX. Physical Laboratory Research Centre Policy
Section 19.01 Reception of cases
Section 19.02 Responsibilities of Researchers
Section 19.03 Responsibilities of Research Assistants
Section 19.04 Fees of Physical Lab
Article XX. Microbiology Laboratory Research Centre
Section 20.01 Microbiology Laboratory Policy
Article XXI. Animal Facility Laboratory Policy
Section 21.01 Animal Facility Laboratory Policy
Article XXII. Maintenance and Technical Services Policy
Section 22.01 Duties of Maintenance Department
Section 22.02 Scheduling of Jobs
Section 22.03 Work performed by the biomedical Technician
Section 22.04 Spare parts
Section 22.05 Non biomedical Maintenance
Section 22.06 Preventive Maintenance
Section 22.07 Documentation
Article XXIII. Photography Department Policy
Section 23.01 Scheduling of appointments
Section 23.02 Requests
Section 23.03 Issuance of Identification Cards
Section 23.04 Storage of Photographs
Part E: Student Guidelines
Article XXIV. Admissions Policies and conditions
Section 24.01 Conditions and requirements
Section 24.02 E- Admissions
Article XXV. Registration Policies
Section 25.01 Issuance of Student ID cards
Article XXVI. Leaves, absences and vacations
Section 26.01 Warnings
Section 26.02 Absenteeism
Section 26.03 Expulsion
Section 26.04 Leave of absence
Section 26.05 Postponement
Section 26.06 Suspension
Article Warnings and disciplinary actions
Article XXVII. Stipends and allowances
Section 27.01 Monthly Stipends
Section 27.02 Honors rewards
Section 27.03 Disability allowance
Article XXVIII. Exams and grading
Article XXIX. Learning Resources
Article XXX. Extracurricular activities
Section 30.01 Extracurricular Activities and Student Care Programs
Section 30.02 Vocational Training, Skills and hobby Development
Article XXXI. Students rights and protection
Section 31.01 Academic rights and obligations
Section 31.02 Rights and Obligations in patient care
Section 31.03 Non-academic rights and obligations
Article XXXII. Transfer and withdrawal
Section 33.01 First/Second Honor Ranking
Section 33.02 GPA
Section 33.03 Letters of Reference
Part F. Quality Assurance
